Your wedding day isn’t just about you – it’s also about the people who come to celebrate your love. Making your guests feel truly welcome and cared for can turn your wedding into an unforgettable experience for everyone involved. At VR Weddings, we understand how important hospitality is, and our venues in Rotorua and Auckland are designed to make your guests feel comfortable, valued, and part of your special day.

Here are some thoughtful ways to create a warm welcome and memorable experience for your wedding guests:

1. Provide Convenient Accommodation Options

Traveling for a wedding can be tiring for guests, especially if they’re coming from out of town. Offering on-site accommodation or nearby options makes a huge difference. Both VR Rotorua Lake Resort and Airport Gateway Hotel Auckland provide comfortable rooms right where the celebrations happen, so your guests can easily rest and refresh between events.

2. Prepare Welcome Packs or Gifts

A small welcome pack filled with essentials like bottled water, snacks, a local map, and a schedule of wedding events shows your appreciation and helps guests feel informed and cared for. Including a personal note or a local treat adds a lovely, thoughtful touch.

3. Share Local Recommendations

Many guests will be unfamiliar with the area, so providing a guide with nearby restaurants, cafes, and attractions is helpful. Whether it’s the geothermal wonders of Rotorua or the vibrant culture and shopping in Auckland, your guests will appreciate ideas for things to do during downtime.

4. Arrange Transportation Logistics

Make your guests’ journey easier by organising shuttles between the airport, accommodation, and wedding venues. This removes stress and ensures everyone arrives safely and on time. If transport isn’t provided, offering clear information on taxis, ride-sharing, or public transport options is key.

5. Create Comfortable Spaces for Relaxation

Weddings can be busy, so having quiet, cozy spots where guests can relax, chat, or take a break is important. Our venues offer lounges, outdoor terraces, and peaceful gardens where your loved ones can unwind and recharge.

6. Keep Guests Informed and Included

Clear communication is essential. Consider setting up a wedding website or app with all the details – from event times to dress codes and contact info. This keeps everyone in the loop and reduces confusion.

At VR Weddings, our goal is to help you create a celebration that feels inclusive and welcoming. With beautiful on-site accommodation, stunning venues, and a dedicated team, we make it easy to care for your guests while you enjoy your special day.

Ready to start planning a wedding where everyone feels at home? Explore our wedding packages and get in touch with our planners today.